01
Record once
Time goes against the project, task or process step it belongs to — on the web or from a timer on your phone. Everything downstream reads from that one entry.
Time · Projects · Billing
Every hour,
accounted for.
Track the time. Run the work. Send the invoice — from one ledger.
Fusetime brings timesheets, work items, expenses and invoicing together, so the hours your team records become the budget you manage and the invoice your client pays. Nothing is keyed twice.
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Timesheet · Week of 19 Oct
Alex Morgan
Hours
38.5
Target
37.5
Billable
91%
Unbilled
$5.2k
| Work item | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
| ACM-104Data strategy | 3.0 | 4.5 | 2.5 | 4.0 | 3.0 | 17.0 |
| NRG-022Process review | 4.0 | 3.0 | 5.0 | 2.0 | 4.0 | 18.0 |
| INT-001Practice admin | 0.5 | 0.5 | 1.0 | 1.0 | 0.5 | 3.5 |
| Week | 7.5 | 8.0 | 8.5 | 7.0 | 7.5 | 38.5 |
One ledger for
Timesheets
Work items
Expenses
Invoices
Reports
01 — The problem
Hours in one place. Budgets in another. Invoices in a third.
Most practices track time in one tool, manage projects in a spreadsheet and invoice from an accounting package. Every month someone reconciles the three — re-keying hours, chasing missing entries and hoping nothing unbilled slips through.
Fusetime fuses them. An hour is recorded once, against the work it belongs to, and carries through to the budget, the approval and the invoice line.
01
Time
Timesheets, timers and expenses — captured where the work happens.
02
Work
Projects, activities, tasks and process steps — with budgets and teams.
03
Billing
Unbilled work, draft invoices, taxes and payments — straight from the hours.
Three ledgers, one mark. Recorded once, billed once.02 — The Fusetime advantage
Four reasons firms that bill for their time switch to Fusetime.
02
Know what's unbilled
Every hour and expense knows the invoice line that billed it. Unbilled work is never a guess — it is whatever isn't linked yet.
03
Budget against reality
Fee budgets, allocations and rates per person and per task, measured against actual hours as they're recorded — not at month-end.
04
Invoice in minutes
Draft an invoice from unbilled time and expenses, adjust the lines, apply the right taxes for the client and send a PDF with the time detail attached.
03 — From timesheet to invoice
The hour you record is the hour you bill.
Follow one week of work from the timesheet to the client's inbox. Five steps, one ledger, no exports.
Thursday 22 Oct
Day sheet · 7.0 h
| Work item · step | Time | Hours |
|---|---|---|
| NRG-022Current-state mappingWorkshop with operations leads | 09:00–11:00 | 2.0 |
| ACM-104Data strategy · RoadmapDraft target-state options | 11:15–15:15 | 4.0 |
| INT-001Practice admin | 15:30–16:30 | 1.0 |
Entries land on a task or process step, never on the project as a whole. Submit the week when it's done.
Approvals · Advisory unit
Submitted weeks
| Person | Week | Hours | |
|---|---|---|---|
| Alex Morgan | 19 Oct | 38.5 | Approve |
| Priya Nair | 19 Oct | 37.5 | Approve |
| Sam Okafor | 19 Oct | 24.0 | Return |
| Jordan Lee | 19 Oct | 40.0 | Approve |
Unit managers see their own people. Return a week with a note and it reopens for editing.
Invoicing
Unbilled by work item
| Work item | Hours | Value | |
|---|---|---|---|
| NRG-022Process reviewNorthern Energy Co-op | 96.5 | $15,860 | Draft |
| ACM-104Data strategyAcme Logistics | 71.0 | $12,780 | Draft |
| CTY-310Service designCity of Riverside | 17.5 | $2,980 | Draft |
Unbilled is exact: any approved hour or expense not yet linked to an invoice line.
Draft · Northern Energy Co-op
NRG-022 Process review
| Line | Qty | Amount |
|---|---|---|
| Professional services — Alex Morgan | 52.0 h | $8,580 |
| Professional services — Priya Nair | 44.5 h | $7,120 |
| Travel — site visit, Sudbury | 1 | $420 |
| HST 13% | $2,096 | |
| Total | $18,216 |
Taxes follow the client's jurisdiction and exemptions, and are snapshotted onto the invoice when it's issued.
Invoice
INV-2026-0142
| Professional services | $15,700.00 |
| Expenses | $420.00 |
| HST 13% | $2,095.60 |
| Amount due | $18,215.60 |
Appendix · Time detail — 23 entries, by person and day
ClientNorthern Energy Co-op
Issued30 Oct 2026
TermsNet 30
Hours billed96.5
Still unbilled0.0
Mark it paid when the money arrives. Void it and the time is released, ready to bill again.
04 — Process-based tracking
Book time against the steps of the process.
Upload the process model you already use — a standard BPMN file — and its steps become the tasks your team books time against, listed in the order the work actually flows. See where the hours really go, step by step and through every subprocess.
Model in, tasks out
Steps, subprocesses and branches from a .bpmn file — hide, rename or open any of them.
Versions that keep their history
Re-upload a revised model and Fusetime matches the steps, shows what changed and keeps the time.
A heat map of effort
The diagram is tinted by hours for any date range. Click a step to see the entries behind it.
HoursMore
Process report: hours, days, allocation and cost rolled up through every subprocess.
05 — The right view for the right person
Different jobs. One set of hours.
Their question
“Can I log my day in a minute and get back to the work?”
A weekly grid on the desktop, a day sheet with timers on the phone. Pick the work item and step, add a note, submit the week.
Weekly grid and day sheet
Block-edit a week, or enter detailed start and end times for a day.
Timers on your phone
Start, stop and switch — the entry is written for you.
Expenses with receipts
Snap the receipt, mark it company or personal, track the reimbursement.
Your monthly target
See hours against target as the month goes, not after it.
Their question
“Are we on budget — and who is spending it?”
Fee budget against actuals, per person and per task, as hours are recorded. Shift the schedule, adjust allocations, set the team's rates.
Budget vs spent
Per member and per task, in hours, days and dollars.
Tasks, milestones and allocations
Plan the work and shift the whole schedule when dates move.
Team and rates
Who is on the work item and what each person bills.
Detail rules
Require notes or start and end times on the projects that need them.
Their question
“Is my team's time in, approved and productive?”
Approvals for your own unit's people, utilization against target, and a 12-week loading forecast so you see the crunch before it arrives.
Approve or return weeks
Review entries, approve, or send back with a note.
Utilization vs target
By person and by unit, for any period.
12-week loadings
Allocated work ahead, person by person.
Unit margin
Revenue to the work item's unit, cost to the person's — compared side by side.
Their question
“What can we bill this month, and has it been paid?”
Unbilled work per project, invoices drafted from it in minutes, and a register that shows what's sent, paid or void.
Unbilled summary
Time and expenses not yet on an invoice line — exactly.
Two-tax invoicing
Client jurisdictions and exemptions, compounding if you need it.
Sequenced numbering
Invoice numbers from your own sequences, never reused.
PDF with time detail
An optional appendix that answers the client's questions before they ask.
Their question
“Can I set this up the way our firm actually works?”
People, roles and rates; clients and contacts; categories with code bands; business units, work types and expense types; hours per day and week start.
People and roles
Member, project manager, unit manager, billing, administrator.
Workspaces and consortia
Run several organizations — or a consortium — from one account.
Archiving that stays out of the way
Old weeks, invoices and people leave the lists automatically, and come back with a toggle.
No duplicate people
Returning staff are reactivated, never re-created.
06 — Capabilities
The parts of Fusetime you'd use every week.
Timesheets that fit the day
A weekly grid with block editing on wide screens; a day view with timers on phones. Hours, start and end times, descriptions and work types — as much detail as each project asks for.
- Weekly grid, day sheet and timers
- Time on tasks and process steps
- Submit the week for approval
- Monthly target summary
October
Target summary
Recorded
121.5
Target to date
120.0
Billable
88%
| Week | Hours | Status |
|---|---|---|
| 28 Sep | 37.5 | Approved |
| 5 Oct | 36.0 | Approved |
| 12 Oct | 9.5 | Approved |
| 19 Oct | 38.5 | Submitted |
Projects and activities, budgeted
Create work items with codes allocated from your category bands. Add the team and their rates, tasks with milestones and allocated days, and watch budget against spend as the hours arrive.
- Codes from category bands
- Team, rates and allocations
- Tasks, milestones and a schedule chart
- Budget vs spent per member and per task
ACM-104 · Acme Logistics
Data strategy
| Task | Budget | Spent |
|---|---|---|
| Assessment | 60 h | 58 h |
| Roadmap | 80 h | 46 h |
| Governance model | 30 h | 34 h |
| Work item | 170 h | 138 h |
Expenses with the receipt attached
Capture an expense with a photo of the receipt, against the work item it belongs to. Company card or personal, billable or not — and reimbursements tracked until they're paid.
- Receipt photo from the phone
- Company vs personal
- Reimbursement tracking
- Billed through the same invoice
Expenses · October
$1,284 recorded
| Expense | Amount | State |
|---|---|---|
| NRG-022Travel · Sudbury | $420 | Reimburse |
| CTY-310Workshop supplies | $135 | Reimburse |
| ACM-104Meals · client | $212 | Billed |
| INT-001Software licence | $517 | Internal |
Invoices drafted from the work
Draft from unbilled time and expenses, edit the lines, and issue with your own numbering. Two sales taxes with client exemptions, snapshotted at issue so later changes never alter a sent invoice.
- Draft from unbilled in one step
- Editable lines and two-tax computation
- Sent, paid and void — void releases the time
- PDF with an optional time-detail appendix
Invoice register
October 2026
| Invoice | Total | Status |
|---|---|---|
| INV-2026-0142 | $18,216 | Sent |
| INV-2026-0141 | $14,690 | Paid |
| INV-2026-0140 | $9,040 | Paid |
| INV-2026-0139 | $4,955 | Void |
Reports that answer the real questions
Time by project, task, category, work type, person, unit or month. Utilization against target, revenue by client and consultant, work in progress, a 12-week loadings forecast and the invoice register. Copy to CSV or export a timesheet to Excel.
- Time, utilization and revenue
- Work in progress and loadings
- Business-unit margin
- CSV and Excel export
Utilization · Q3
Advisory unit
| Person | Billable h | Util. |
|---|---|---|
| Alex Morgan | 412 | 86% |
| Priya Nair | 398 | 83% |
| Jordan Lee | 371 | 77% |
| Sam Okafor | 302 | 63% |
Built for firms that bill for their time
Fusetime is the modern rebuild of a time and billing system in daily use for twenty years.
Azure platform
Runs on Microsoft Azure in Canada Central, on managed Postgres with encrypted connections.
Access by role
Members, managers, billing and administrators each see what their role allows — and nothing else.
Your data, yours
Every report copies to CSV, timesheets export to Excel, invoices to PDF. Nothing is locked in.
Stop re-keying your hours.
Thirty minutes, your own work items on screen, from timesheet to invoice.